How To Edit A Document Library Name

How to Edit a Document Library Name in SharePoint

This article provides a comprehensive guide on how to change the name of a document library in SharePoint, covering various SharePoint versions and approaches. Changing a document library name is a straightforward process, but understanding the nuances ensures a smooth and efficient workflow. This guide will cover the steps needed, as well as considerations to make before renaming.

Why Rename a Document Library?

There are several reasons why you might need to rename a document library. Perhaps the initial name was poorly chosen, it no longer reflects the content, or a more descriptive name is needed for improved organization and user understanding. Regardless of the reason, renaming your library is a simple process once you know the steps.

Methods for Renaming a Document Library:

The process varies slightly depending on the SharePoint version you are using. However, the core steps remain consistent.

1. SharePoint Online:

• Locate the Document Library: Navigate to the SharePoint site containing the document library you wish to rename.
• Edit the Library Name: Click on the ellipsis (...) located next to the document library name. From the dropdown menu, select Rename.
• Enter the New Name: Type in the desired new name for your document library. Ensure the name is descriptive and relevant to its contents.
• Save Changes: Click Enter or click away from the name field to save the changes.

2. SharePoint Server (On-premises):

The process for SharePoint Server versions (2010, 2013, 2016, 2019) is very similar:

• Locate the Document Library: Find the library within your SharePoint site.
• Rename the Library: Right-click on the document library and select Rename.
• Enter New Name: Enter the new name and press Enter.

Important Considerations Before Renaming:

• Impact on Links: Renaming a document library will break any existing links that directly reference the old name. Consider notifying users and updating any internal links or bookmarks.
• Metadata and Permissions: Renaming the library itself won't change the metadata or permissions associated with the documents within.
• Search Functionality: Ensure the new name is descriptive and accurately reflects the content, thereby improving the library's searchability.
• Version History: The version history of the documents within the library will remain intact despite the name change.

Best Practices for Naming Document Libraries:

• Clarity and Specificity: Choose a name that is clear, concise, and accurately reflects the content stored within. Avoid using abbreviations or jargon unless they are widely understood within your organization.
• Consistency: Maintain a consistent naming convention across all your document libraries to ensure easier navigation and organization.
• Keywords: Incorporate relevant keywords to improve the library's searchability. This aids both internal users and search engine optimization.
• Avoid Special Characters: Stick to alphanumeric characters and underscores to prevent compatibility issues.

By following these steps and considerations, you can easily rename your SharePoint document library while minimizing disruption and ensuring efficient management of your files. Remember to communicate the name change to relevant users to avoid confusion. This process ensures better organization and discoverability of your important documents.