Cut Off Year For Double Dates For Family Tree Maker

Cut-Off Year for Double Dates in Family Tree Maker: Understanding and Managing Duplicate Entries

Family Tree Maker, a popular genealogy software, can sometimes present the challenge of "double dates" – instances where the same event (like a birth or marriage) is recorded twice for the same individual, often with slightly different dates. This article explores the reasons behind these duplicates, how to identify them, and strategies for managing them to maintain accuracy and clarity in your family tree. Understanding the concept of a "cut-off year" isn't directly applicable to Family Tree Maker's handling of duplicate dates, but we'll explore alternative approaches to resolve this common issue.

Why Double Dates Occur in Family Tree Maker (and other genealogy software):

Double dates aren't a software bug; they usually arise from human error or data inconsistencies. Here are common causes:

• Multiple Sources: Information from different sources (census records, birth certificates, family Bibles) may contain slight variations in dates, leading to unintentional duplicate entries.
• Data Entry Errors: Simple typos or mistakes during data entry can create duplicate records with different dates.
• Merging Issues: Problems merging branches of a family tree might result in duplicated individuals with varying date information.
• Unintentional Duplicates: Adding the same individual twice, perhaps under different spellings of their name, can easily happen when building a large family tree.

Identifying and Resolving Double Dates in Family Tree Maker:

Family Tree Maker doesn't have a specific "cut-off year" feature to automatically resolve double dates. Instead, you need a proactive approach:

• Regular Data Reviews: Conduct periodic reviews of your family tree, focusing on individuals with multiple entries for the same event. Look for minor date discrepancies (e.g., different day, month, or year).
• Utilizing Family Tree Maker's Search Functions: Use the powerful search capabilities within the software to locate individuals with potentially duplicate records based on names and birth/death dates.
• Careful Source Comparison: Always compare the sources of information for conflicting dates. Prioritize the most reliable source (e.g., a birth certificate over a family recollection).
• Manual Correction: Once you've identified duplicate entries, you need to manually merge them or delete the incorrect entry. Choose the most accurate date and associated details and update the corresponding record. Family Tree Maker’s editing tools allow for meticulous adjustments and record management.
• Consistent Data Entry: The best way to prevent double dates is to establish consistent data entry practices from the outset. Carefully verify information before adding it to the tree, and use a standardized date format.

Alternative Approaches to Data Management:

While there's no "cut-off year" function, other strategies can help manage data and minimize discrepancies:

• Source Citations: Always cite your sources. This not only helps with accuracy but also allows you to trace back the origin of conflicting information.
• Note-Taking: Add detailed notes explaining why you chose one date over another in case of discrepancies. This promotes transparency and aids future revisions.
• Regular Backups: Always back up your Family Tree Maker data regularly to prevent data loss in case of accidental deletions or corruption.

Conclusion:

Addressing double dates in Family Tree Maker requires careful attention and a methodical approach. There isn't a magic "cut-off year" solution, but by adopting diligent data entry practices, regular reviews, and careful source comparison, you can maintain a clean and accurate family tree free from confusing duplicate entries. Remember to utilize Family Tree Maker's built-in tools and features to streamline the process and minimize errors. Maintaining a meticulously organized family tree ensures the accuracy and long-term value of your genealogical research.