Yardi Zip Matches Address Does Not

Yardi Zip Code Matches Address: Troubleshooting Common Issues

Finding discrepancies between your address and zip code in Yardi Voyager can be incredibly frustrating. This article will help you troubleshoot why your Yardi zip code might not match your address, offering solutions and preventative measures. Accurate data is crucial for efficient property management, so let's dive in and fix this problem.

Why Yardi Might Show a Zip Code Mismatch

There are several reasons why Yardi might display an address-zip code mismatch. Understanding these reasons is the first step to resolving the issue:

Data Entry Errors: Human error is the most common culprit. Incorrectly entered zip codes or addresses during data entry are a frequent source of problems. This can happen during initial data input or when updating existing records.
Address Changes: If the property address has recently changed, the zip code in Yardi might not have been updated to reflect the new information. This requires manual intervention to correct the data.
System Glitches: Although rare, occasional glitches within the Yardi system itself can lead to inaccuracies. Checking for system updates and contacting Yardi support can help rule this out.
Address Ambiguity: In some cases, an address might be ambiguous, particularly in areas with overlapping zip codes or poorly defined street boundaries. Yardi might automatically assign a zip code that's not entirely accurate.
USPS Data Updates: The United States Postal Service (USPS) periodically updates its zip code data. If Yardi hasn't synced with the latest USPS data, discrepancies can occur.

Troubleshooting Steps to Resolve Zip Code/Address Mismatches

Let's explore actionable steps to resolve these mismatches:

1. Verify Address and Zip Code Accuracy

Double-Check the Address: Carefully review the address in Yardi against official documentation, such as the property deed or tax assessment records. Ensure the street number, street name, city, state, and zip code are all correct.
Use an Online Zip Code Lookup Tool: Utilize a reliable online zip code lookup tool (independent of Yardi) to confirm the correct zip code for the given address. This helps eliminate any doubt about the accuracy of the zip code.

2. Update Data Within Yardi Voyager

If you've confirmed an error, you'll need to update the information within Yardi:

Access the Relevant Record: Locate the property record in Yardi that contains the incorrect information.
Edit the Address and Zip Code Fields: Correctly enter the verified address and zip code. Ensure you save your changes.
Check for Related Records: Verify that the corrected information is consistent across all related records within Yardi. For instance, if you're updating a tenant's address, ensure that their mailing address is also updated correctly.

3. Contact Yardi Support

If you've tried the previous steps and the problem persists, it's time to contact Yardi support. They have access to system-level tools that might help pinpoint the issue and provide a resolution.

4. Implement Preventative Measures

To avoid future problems, consider these preventative measures:

Regular Data Audits: Periodically review your property data in Yardi to identify and correct any inaccuracies.
Data Entry Training: Ensure your team receives proper training on accurate data entry procedures to minimize human errors.
Address Verification System: Explore integrating an address verification system into your Yardi workflow to automatically check address accuracy during data entry.
Stay Updated: Keep your Yardi system updated with the latest software patches and ensure data synchronization with external sources, such as the USPS, is functioning properly.

By following these troubleshooting steps and implementing preventative measures, you can significantly reduce the likelihood of address and zip code mismatches in your Yardi system and maintain data integrity. Remember, accurate data is essential for efficient property management operations.